How  To Maintain Sales Invoice

First we will go to Task menu bar and click on the sales invoicing .Following window will be open .

Then we will enter customer id in the customer id field .After this Bill to field will disclose the details of customer id .Then we will enter ship field with customer adress. Then we will enter the date of issued invoice . after this term will be filled automaticly when you will enter customer id . Sales Rep id also mentioned in Sales .

When you will enter the Customer ID. if there is any Sales Order issued to that Customer than the below given Tab Apply to Sales Order will also show Otherwise only the tab Apply to Sales will be show.

If you are invoicing against the order then we have to choose following method.

Then we will select sales order number from the down on the apply sales order.When you will select the sales order the item field will be automaticaly filled .Then we will filled quantity ,Description will be filled automaticaly then we will fill per unit price and it will automaticaly calculated all amount of units.Then we will give sales tax and frieght charges.After this click on save to maintain sales invoice .

Sales and purchase order

Go to the task menu and click on sales/order sub menu will open, select the option

 

. Quotes window will open. First thing to is to enter the Customers ID. The field will be automatically filled with the information of the customers whose ID was entered.  The ship to field will be filled with the Customer address; the address can be changed nessicarly to where the goods will be send. Enter the date on which the quotation is issued. Enter the date till this quotation will be valid. Enter the reference number in the “quote no” Customer Purchase Order No. can also be entered in the “customer po” field. Select the method of delivery of the goods in the “ship” drop down menu. The terms field will be automatically filled when you will enter the customer ID in the “Customer ID” field Enter the Item ID or select it from the list in the items id field, Items are created in the maintain inventory items. After that we will enter the amount, quantity ant the software will calculate the amounts automatically Click on the save Button to save the Quote.

In order to convert the Sales Quote into Sales Order following steps must be followed:

Click on the open tool bar the page will open select the Sales Quote you want to convert and click on the ok button

Three options appear on the screens which are as under. 

1.     Convert to Sale/invoice

2.     Convert to Sale/invoice and Print now

3.     Convert to Sales Order

We will click on the third option and save it. Your Sales Quote is now converted to Sales Order. This is shown as under.

Sales order issue

Go to the task menu bar and click on quotes/sales a sub menu will open select the sales order option. Sales Order page will open.

The ship to field will be filled with the Customer address Enter the date on which the Sales Order is issued date field. Enter the date on which the Sales Order Enter the reference number in the so no field. After that we will enter the freight amount. Quantity and the software will calculate the amounts automatically. Then we will save the transaction by clicking on the save button.

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How to maintain Vendor account.

First of all we will open peachtree software After this we will open maintain after this we will select  vendors we can see this in following display.

To maintain a vendor account first of all we click on the “maintain” than we this window display several activities we will select “vendor” to create vendor account. After select vendors following window will be come.

The above window will demand some information about the vendor so we have to add the information about a particular vendor in this window. this information contain “vendor ID” you can use any number in this field or alphabet, name of a particular vendor to whom account you are going to open. Than we have to give some general information about the vendor including contact, account number, address, city& zip code, Vendor type, telephone number, fax, E-mail and web site etc.

After this we will fill all information about Vendor. Vendor Id , Name .Contact

and account no and the above stated information as given below:

After this we will click on Purchase defaults and fill all the information for example account

ID Tax no. ship via no. and all terms of condtions.

Purchase Default:

The next field in the vendor account is the purchase default that include information like purchase Rep, purchase account, taxation ID number And shipping information including the mode of shipment.

After this we will click on custom fields and fill out all following the information

1.Office Manager

2. Account Rep

3.Special note

After this we will fill all the history of vendor’s account for example period history,

Purchase and payments.

1.last invoice date

2.last invoice amount

3.last payment date

4.last payment amount.

Maintain Inventory Items

To maintain inventory items we will open the maintain menu and click on the inventory item. we can see  the following window

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After open the inventory items following window will be shown on your peachtree account .

After this we will fill out item id , description , GL sales account , GL inventory account ,GL cost of sales .

After this we we will click on the beginning balances then following window will come .we will fill out item id , quantity and unit cost of all the inventory items.

Customer Prospects

For default the information about customer we will click on Maintain .Following window will be open 

In maintain, we will click on the customer /prospectus .when we will click on it following window will be open.

In  this above window We will record General information like  Customer id ,Name, Contact, address , Telephone number country city email etc.

After this we will click on sales Default Following window will be open .

When sales Defaults will open we will filled out customer id Name ,Sales Rep, Gl sales Act and all other information of above window .Then we will select General ledger sales account which we will be use for this .General ledger accountare usually use for sales account .We usually use commission earned account for this .Then we will fill open P.O no. then we will fill out ship Via number and then resale number  and pricing level .

After this we will click on payment default then following window will be open .

When above window will be open we will filled out customer Id, Name , Cardholder’s name , Address City country and all other information of above window .

After this we will click on custom fields then following window will be open .

We will filled out customer id, Name , Second Contact Reference mailing list and multiple sites .

Then we will click on the history following window will be open of history.

We will filled out customer id ,Name customer service ,last invoice date last payment date, last payment Amt, Last statement date.

Charts Of Accounts

To maintain chart of account we will click on the maintain menu and click on the chart of accounts.

After this following window will open.

You will see all detail of chart of accounts for example

1.Account Id           assign to our account

2. Description

3.Account Type.

After this you will see this window

In this step you can see all chart of accounts in following display.

Method to enter the beginning balance in peachtree.

First we start peachtree software for make our company we select we will select our company name and information of all the company, after this ,then we ill click on build on your company then we will select accrual base and real time then we will select 12 months of time period,

Then  we will enter chart of account’s id and its description.

We will verify that if retained earnings account is not saved in peachtree  will not save the accounts so first of all we will enter retain earnings account.

Then we will open charts of account .

Then we will click on Beginning Balances .

When we will click on beginning balances following window will be open

Then we select date of opening balance.

Then we will enter account id ,account description and Account Type.

After this we will enter all amounts if you enter wrong amounts, trial balance will show wrong amount so we will be very careful while entering data .

After that we will see income and expenses.