Reports

                         Reports

First we go to menu and select Reports then following will Appear to your screen.

After this we will select any account to see the record transactions.We can see in following window .

We can see Report area and and report list,first we will click on Report area and then report list to see the report. We click on the general ledger in report area and general ledger in report list. We can see in following window .

We can convert the report in excel sheet by click on excel After click on excel  following window will come to your screen .

Default inventory Items

                 Default inventory items

First we go to maintain menu click on default information and select inventory items. Following window will appear on your screen .

After select the inventory item .Following window will appear.

In inventory item five following tab will appear to your screen.

1. General

2. GL Accounts/costing

3. Taxes/shipping

4. Custom fields

5. Price levels

1. General

   

2. GL Accounts/costing

In GL Accounts we will give the GL sales account, GL inventory account and GL cost of sales account,GL Freight Account.

3. Taxes/shipping:

Following are the two types of shipping.

1.       Item tax type

2.       Ship Method

4.    Custom fields  

                        in  this we can change the fields and enable them.

           

5.    Price levels

                                  By this we set our prices accorind to our requirements.

General Journal Entry

                General Journal Entry

First we go to Task menu and click on the General journal entry.

 Following window will come.

First we will enter the date of which period you want to enter the journal entries.

Then we will enter the reference number .G.L account ,then we will enter the description,

Then we will enter the amount of debit and credit.and one main important thing  both sides should be equal.

After this click on save option and save the transactions

Credit Memo

                     Credit Memo

First we go to task menu Bar and click on credit Memo .Following window will open .

Then we enter the customer id ,Enter the date of return goods .Then we will enter credit number ,The terms filled will automatically filled ,Enter the customer purchase order number.

Enter the invoice number from the drop down list on the apply invoices tab .

The item box, quantity, number of returned goods, description unit price will be automatically filled .The total amount of return goods calculated automatically .

Then we will click on save option to save the transaction.

Vendors Credit Memo

             Vendors Credit Memo:

First we go to task menu and select Vendor credit memo Menu .Following window will open.

We will enter the vendor id and the vendor field .Enter the date of returns in the date field.

Then will enter credit number .The term field will be filled automatically .Enter  the accounts payable

Account in the A/p Field .

If any invoices pending on that vendor then apply to invoices tab will be enabled.

Then we will select invoice number from the drop down list we can see in following window on the apply invoices tab .

The item field ,Quantity,unit price and decription will be automatically filled .Then we will enter the number of items in the Return Field.then we will enter the General ledger Account.

The amount of items will be calculated automatically.

Then we will click on save option to save the transaction.

Payments

                         Payments :

Payments window use to make payments to Vendors, customer and

Payment of different expenses etc.

First we will go to Task menu bar and click on payments .Following window will open.

Select the vendor id or customer id from the drop down list and enter the

 id of person to whom the payment is made.pay to the order of field will be

 filled automatically.

The memo field will filled to the account number of Vendor or  customer  by default we can also change it.

Enter the check number of Vendor and customer

Enter the date in the date field.

After selecting this apply to invoice windowwill be come automatically.

Enter the description of payment .The discount realted the invoice automatically

 calculated according to the terms and condtions

Enter the amount which we are going to pay .Then we will mark on Pay box .

Then we will click on save option to save the transaction.

If we are paying to the vendor for which there are no invoice number and we want to pay certain bills

Enter the vendor id in the vendor field then apply to expenses tab will only come .

Enter the Item no  in the quantity field when we select item id Description will be filled automatically then we enter the  GL account and unit price the total price of item will be automatically calculated .

Click  on the save option to save the transaction.

.

Puchase Order

Purchase Order :

        First of all we will open Peachtree account ,then we will open task menu and click onpurchase       order then following window will be open .

When we will click on purchase order following window will be open ,then we will enter vendor id ,date and  also enter the date when we receive goods ,then we will enter purchase order number ,then we will enter customer invoice number ,Discount amount automatically calculated with the terms ,then we will enter  payable account id ,then we will fill quantity ,item id ,and description then we will enter General ledger account ,unit price ,the total amount of item automatically will be calculated .then we will click on save all transaction will be save we can see in following window .

Purchases Receive :

we will go to task menu bar and click on the click on purchase/receive inventory,then following window will be open .

First of all we will enter vendor id ,then we will enter the receiving date of inventory ,Vendor’s invoice number then we ill enter customer invoice number .then we will enter Account payable id,When we will enter vendor id ,if there is any purchase order issued to that vendor id then purchases to apply will be we can see in following window .when we will select purchase order number the remaining item fill automatically .then we will enter  the quantity receiving item .then we will enter quantity ,descripition ,General ledger account and unit price .The total amount of inventory will be calculated automatically .After click on save all transactions will be save. .